The meeting was called to order at 7:00 pm. by Harry Hill.

Board Members Present:  Bill Baker, Harry Hill, Bart Racca, Paul Namkoong, Mike Kivlehan, Parris Giunta, Carol Reed

Visitors Present:  Heidi Lipp, Jim Maxwell, Donna Howe, Jerry Lane, Andy Kellock, Camille Woida

Minutes:  The minutes of the Board Meeting of August 13, 2019 were approved by unanimous voice vote.  Copies were available for interested visitors.

Visitors Comments

It was reported that a boat and trailer was continually parked on the street at 725 Paullus.  Harry Hill will talk with the homeowner

Camille Woida asked about a dead tree on the golf course near their property.  Mike Kivlehan reported he had discussed it the Ridgemark general manager and asked the homeowner be contacted.

A question was asked about the contruction trailer parked in front of 701 Paullus Dr.  Paul Namkoong said he would contact the homeowner.

One homeowner complained about the air conditioner and the plants surrounding it at 761 Paullus Dr.  Harry Hill said he would discuss with the homeowner.

Another homeowner questioned the exposed garbage cans and asked that the board remind homeowners that garbage cans are to be placed out of sight from the road.

Committee Reports

Financial:      

Treasurer Mike Kivlehan reported we have paid for the road resurfacing.  He cautioned that additional legal expenses for contesting the settlement between Angel Company and Ridgemark HOA were not budgeted this could be a problem in the future.  This lead to a discussion of having a special assessment that would have to be approved by a vote of RM XI homeowners.

Mike Kivlehan presented the following financial reports:

Balance Sheet – September 30, 2019

ASSETS

Current Assets

Union Bank – Checking $ 22,555.96

Union Bank-CD $ 50,000.00

Total Checking/Savings $ 72,555.96

Account Receivable

Accounts Receivable  $ -3,295.20

Total Accounts Receivable $ -3,295.20

Total Current Assets $ 69,260.78

Total Assets $ 69,260.78

LIABILITIES & EQUITY

Equity

Retained Earnings $ 134,124.17

Net Income $ -64,863.39

Total Equity $ 69,260.78

 

TOTAL LIABILITIES & EQUITY $ 69,260.78

 

Architectural Review Committee:

The committee member Paul Namkoong reported that he reviewed and approved the plans for a pool at 701 Paullus Dr.

Landscaping Committee:                                                      

Carol Reed reported that we have terminated the landscaping contract with Al Fresco and have entered a 30 day contract with Greener Grounds at the cost of $850 per month.

Positive comments were given from other board members about the current work of Green Grounds.  It was moved and seconded that Carol enter into a 90 day trial agreement with Greener Grounds.  The motion was approved by unanimous voice vote.

Old Business

Roads and Guards Report:  Bill Baker reported that the Roads and Guards Counsel, consisting of members from all the Ridgemark homeowners associations, had a positive first meeting with Allied Universal, the new security service as of September 1^st.  Allied Universal is enforcing the orders from the counsel that all visitors present identification and are approved for entrance to Ridgemark.

Homeowners should update their QuickPass list of visitors so they can approved quickly for entrance.

Resurfacing Roads:  Harry Hill reported the resurfacing of the path at the end of Paullus Drive was completed at no additional charge.

Some homeowners have complained about cracks in the resurfacing and about excess gravel.  It was discussed and agreed that members of the board should inspect the work and report any issues to the contractor for repair.

Retention of House Blue Prints:

The board discussed the distribution of the house blueprints back to homeowners.  They are currently stored in the Kivlehan garage.  It was moved and seconded that homeowners have until December 31, 2019 to contact Mike Kivlehan (1235 Paullus Dr , 831-262-1195, mjk3rd@yahoo.com) to obtain the blue prints for them home, if they exist.  Otherwise, the house blue prints will be destroyed.  The motion was approved by unanimous voice vote.

 

New Business

Retention Policy: The board had a discussion on changes to the retention policy.  Minutes and other board records have been were retained in a storage locker.  The locker rental was excessive and was suspended.  The records are now in the Kivlehan garage.  The board decided to continue to keep board records but not the architectural records in perpetuity.  It moved and seconded that Architectural Review records be kept for a seven year period and then destroyed.  The motion was approved by unanimous voice vote.

Change of Bank Accounts: Mike Kivlehan asked for permission to change bank accounts. It was moved and seconded that the bank accounts be moved from Union Bank to Chase Bank where we would get a higher interest on our savings, certificate of deposit, and checking accounts.  The motion was approved by unanimous voice vote.

Stop Sign on Paullus Dr. at Corner of Ridgemark Dr.:  Homeowner Donna Howe asked the board to approve a stop sign on Paullus Dr. at the corner of Ridgemark Dr.  She was very concerned about the potential for a serious accident at that intersection due to the blind curve and traffic entering Paullus from Ridgemark.

Harry Hill and Carol Reed pointed out that the board had requested a stop sign in the past but could not get it approved by CSA 9.

It was suggested that Donna write a letter to the County Supervisor, and present a sign petition of concerned homeowners.  She agreed to this suggestion.

The Carol Reed agreed to also write a letter to the County Supervisor on behalf of the board requesting the stop sign.  It was moved and seconded that a letter be written to the county requesting a stop sign at the intersection of Paullus and Ridgemark drives. The motion was approved by unanimous voice vote.

Dead Trees on Ridgemark Golf Course: Camille Woida requested the board to assist in getting Ridgemark to replace the dead trees on the golf course near their property because it was a danger to their house.  Mike Kivlehan reported he had discussed their request with the general manager of Ridgemark and was told they would trim or remove the tree but not replace the tree.  He was told the Woida’s would be notified but as of the meeting they had not received the notification.  It was suggested they go directly to the general manager to follow up.

Other homeowners have complained about dead or dying trees on the golf course near their property line.  Homeowners should bring their concerns to Sierra Golf, the golf course management company.  It was moved and seconded that the board prepare a letter to Sierra Golf about the concerns of Ridgemark XI HOA homeowners about the dead or dying trees and to remind Sierra Golf management of their daily access and use of RM XI HOA roads with out charge. The motion was approved by unanimous voice vote.

Homeowners Street Party: The Fall homeowners street party was not held.  The board would like to continue having homeowner gathering as in the past.  Volunteers to assist in the planning and execution of a Spring Homeowners Street Party are requested by the board. Please contact Harry Hill at (831) 801-6956.

Board of Directors Election: Six board of directors seats are up for election.  All board members except Carol Reed indicated they would stand again for election to the board.  Any homeowners that are interested in submitting a statement of candidacy should contact Bill Baker at 831-637-8988 or email bbaker@bakercadence.com.  Terms are for two years, and the election will be in held in January, 2020 and the new board will be seated at the February, 2020 board meeting.

There being no further new business, the meeting adjourned at 8:40 pm.

The next board meeting is scheduled for Tuesday, February 11, 2020 at 7:00 PM.

Prepared and Submitted by:

Bill Baker

RM XI HOA

Secretary