The meeting was called to order at 7:00 pm. by Harry Hill.

Board Members Present:  Bill Baker, Harry Hill, Bart Racca, Paul Namkoong, Mike Kivlehan, Parris Giunta

Visitors Present:  Heidi Lipp, Jim Maxwell, Vesta Maxwell, Bob Howe, Jim Woida, Dennis Dumont, Carol Peterson, Margo Baker, Lena Blackburn

Minutes:  The minutes of the Board Meeting of August 13, 2019 were approved by unanimous voice vote.  Copies were available for interested visitors.

Visitors Comments

It was reported that a trailer was continually parked in the driveway at 980 Paullus.  Paul Namkoong will talk with the homeowner.

It was reported that dogs were allowed off leash 725 Paullus Drive.  Homeowners are reminded that all dogs must be on a leash when out of the home.

One homeowner complained about the air conditioner and the plants surrounding it at 761 Paullus Dr.  Harry Hill said he would discuss with the homeowner.

The minutes of the board meeting of November 12, 2020 were seconded and approved by unanimous voice vote.

Committee Reports

Financial:

Mike Kivlehan, treasurer, reported that delinquent accounts had decreased to two accounts. He is delivering letters to those homeowners.

Mike presented the following financial report:

Balance Sheet – December 31, 2019

ASSETS

Current Assets

Union Bank – Checking $ 5,006.01

Chase Bank – CD $ 50,104.38

Chase Bank – Checking $ 5.00

Chase Bank  – Savings $ 15,005.24

Total Checking/Savings $ 70,120.63

Account Receivable

Accounts Receivable  $ 1,157.77

Accounts Receivable – Title Company $ 70.00

Total Accounts Receivable $ 1,227.77

Other Current Assets

Undeposited Fund $ 400.00

Total Current Assets $ 71,748.40

Total Assets $ 71,748.40

LIABILITIES & EQUITY

Equity

Retained Earnings $ 134,124.17

Net Income $ -62,375,77

Total Equity $ 71,748.40

TOTAL LIABILITIES & EQUITY $ 71,748.40

 

Architectural Review Committee: Paul Namkoong reported there was no new activity since the last meeting.  He reported the pool work continues at 1130 Paullus Dr.

Landscaping Committee: Parris Giunta reported the Oleanders and Crape Myrtle trees were pruned by Greener Grounds, the new landscaping company.

There was a discussion on the cost of landscaping service at $850 per month.  It was recommended that the landscaping committee seek competitive bids from other companies to see if a lower bid could be obtained since current landscaping company was operating under a trial period.

Old Business

Roads and Guards Report:  Bill Baker reported that the Roads and Guards Council, consisting of designated board members from all the Ridgemark homeowners associations, continue to be satisfied with the performance of Allied Universal.  He reported that the council had approved purchasing a supply of gate arms in order to reduce the delay in replacing broken gate arms on the back gate.

Baker reported that Jim Woida reported that the gate at the end of the cart path and service road at the end of Paullus Drive was being unlocked and workers were driving their vehicles down the path and onto Paullus Drive.  He was concerned about the lack of security when this occurs.  Baker said it would be discussed at the February Security Council meeting.

Retention Policy of House Blue Prints:  Since doing away with an offsite locker, the contents were moved to the Kivlehan’s home.  Most of the locker contents were blue prints of homes in Ridgemark XI.  The blue prints will be held for 60 days then destroyed. If you want to obtain copies of the prints contact Mike Kivlehan at 831.262.1195 or email mjk3rd@yahoo.com.

Change of Bank Accounts: Mike Kivlehan reported that the bank accounts have changed from Union Bank to Chase Bank.  The reason for the move was to get a better return on our CD (1.75%) and free checking.

Stop Sign on Paullus Dr. at Corner of Ridgemark Dr.:  Bill Baker, Paul Namkoong, and Parris Giunta met with Jim Gillio, county supervisor, and members of the county public works department to review the stop sign at the corner of Paullus and Ridgemark drives.  It was determined that a stop sign could not be placed there due to safety reasons.  The county public works director recommended the trees be removed to improve visibility and that an intersection warning sign be place on Paullus prior to the intersection.  Since these are private roads, the cost of the sign would be paid by RM XI HOA.   The board is going to obtain a quote on the cost of the sign.

Dead Trees on Ridgemark Golf Course: Bart Rocca reported the Sierra Golf has obtained the services of an arborist to review the dead trees on the golf course. Jim Woida reported that the dead tree near his property was trimmed by Sierra Golf.

New Business

Election of New Board Members: The results of the election of new board members was reported by Ellen Fisher.  The following were elected as board members:

Harry Hill for two year term; Bart Rocca for two year term; Lena Blackburn for two year term; Bill Baker for one year term; Parris Giunta for one year term; Paul Namkoong for one year term.

The board wants to thank Carol Reed for her service on the board this term and as a past president of the board.  Her experience and service has been very valuable to this board.

Homeowners Street Party:  Volunteers to assist in the planning and execution of a Homeowners Street Party are requested by the board. Please contact Harry Hill at (831) 801-6956.

Discussion of Increase in Quarterly Assessment: Mike Kivlehan reported that the current assessment of $ 167 per quarter was not enough to provide a surplus over expenses that could be used for future road repair.  He also noted that the quarterly assessment had not been increased in over 10 years, and that the current assessment was much lower than other Ridgemark HOA’s.  He recommended that the quarterly assessment be increased to $185 per quarter.

After discussion and questions from homeowner’s present and other board members, it was moved and seconded that the quarterly assessment to RM XI homeowners be increased to $185 per quarter effective with the quarter beginning April 1, 2020.  The motion was passed by unanimous voice vote.

There being no further new business, the meeting adjourned at 8:00 pm. 

The next board meeting is scheduled for Tuesday, May 12, 2020 at 7:00 PM.

 

Executive Board Meeting:

After the board meeting the new board members met in executive session to determine board assignments.  The following assignments were agreed on by the new board members:

Harry Hill, President

Bill Baker, Secretary

Mike Kivlehan, Treasurer

Bart Rocca, Architectural Review Committee

Paul Namkoong, Architectural Review Committee

Parris Giunta, Landscaping Committee

Lena Blackburn, Landscaping Committee.

Prepared and Submitted by:

Bill Baker

Secretary, RM XI HOA