The meeting was called to order at 7:00 pm by board President Harry Hill.

Board Members Present:  Bill Baker, Harry Hill, Mike Kivlehan, Lena Blackburn, Paul Namkoong, Bart Rocca

Excused Absence: Parris Giunta

Visitors Present:  Neil Volosing (15 Jess Court), Harvard Sung (1145 Paullus Drive)

A motion was made to accept the minutes of the board meeting of August 10, 2021. Seconded and approved by unanimous voice vote of the board.

Committee Reports

Financial:

Mike Kivlehan, treasurer, provided the board copies of the Income Statement as of August, 2021

Ordinary Income/Expense

Income

Dues                                                                             60,255.00

Document Fee Income                                                  60.00

Homeowner Association Fines                                 100.00

Late Fees                                                                          430.00

Services                                                                             400.00

Transfer Fees                                                                  150.00

              Total Income                                                                           61,395.00

              Gross Profit                                                                              61,395.00

         Expense

                             Accounting                                                                   2,005.00

                             Landscaping                                                                 7,200.00

                             Licenses and Permits                                                       35.00

                             Office Supplies & Expenses                                         117.00

                             Rent                                                                                      64.00

                             Security                                                                       36,968.00

              Total Expense                                                                         46,389.00

Net Ordinary Income                                                                          15,006.00

Other Income/Expense                                                                             

     Other Income

              Interest Income-Finance Charge                                               75.74

              Interest Income-Bank                                                                       1.23

     Total Other Income                                                                                  76.97

    Net Other Income                                                                                      76.97

Net Income Towards Reserve                                                                                         15,082.97

Kivlehan also reported 8 homeowners were late in paying their dues and some homeowners were not receiving their quarterly invoices in the mail. 

There was a discussion about increasing the quarterly dues to increase our reserve account.  The reserve account has approximately $90,000 in the account.  Kivlehan recommended increasing the quarterly dues by $20.00 to increase the reserves.

Namkoong stated we should only reserve funds for known future expenses and that the quarterly dues should be for the known reserve and the operating budget.  He presented his analysis of the revenues and expenses for 2021 that showed $10,239 would be added to the reserves.  He asked how large of a reserve do we need for the maintenance of the roads in 7 years?  And, how much do we need for any other major costs?

Baker said that if we needed funds for some known expenses in the future we should have a special assessment that would have to be approved by the homeowners. 

There was more discussion but no consensus and the matter was tabled for a future meeting.

Architectural Review Committee:

Paul Namkoong and Bart Racca reported that the vacant lot on Rob Court has been sold.  They reviewed the plans for the home to be constructed on the lot and they conform to the RM XI HOA CC&R’s. 

Landscaping Committee:

Lena Blackburn reported that she is waiting for a bid for the cost of the ground cover for Paullus and Ridgemark Drives from the landscaping. She reported the delay has been due lack of staff at the landscapers.

Blackburn also brought us the matter of the unsightly dead trees on the fairway along Paullus Drive.  She will be contacting the Sierra Golf general manager about having them cleaned up.

There was some discussion about Sierra Golf management of the Ridgemark Golf course and the increase in green fees in 2022 and the condition of the golf course and the reduction in staff by Sierra Golf, including the golf course superintendent.

Old Business

Roads and Guards Report

Bill Baker reported on the meeting of the Ridgemark Associations committee meeting for November.  Allied Universal Security is proposing an Account Manager for the 2022 budget.  We currently have a site supervisor which is a lower level position.  No decision has been made on the 2022 budget and it will be reviewed at the January meeting.  There will not be a meeting in December due to the holidays.

RV Parking by Residents and Guests

Harry Hill mentioned that a homeowner on Paullus Drive called him to complain about the camper parked in the driveway of 1190 Paullus Drive.  Lena Blackburn also spoke out about this issue and that the camper has not been removed because she sees it every day.  Hill reported that he provided the homeowner with a letter to request the camper be removed and if not a fine of $100 was going to be imposed on the next invoice for quarterly dues.  More discussion followed regarding this issue and how to get the homeowner to conform to the CC&R’s of the association.

Baker made a motion that if the camper continues to be parked in the driveway of 1190 Paullus Drive, and not removed and the fine of $100 is not paid by January 15, 2022, the board approve an additional fine of $500, and that the homeowner be informed by certified letter.  Paul Namkoong seconded the motion. Discussion followed on the amount of the fine and method of notification, i.e in person or by mail. The motion was passed by majority voice vote, 5 for, 1 no vote.

Recruitment of candidates for Board of Directors

There are two current directors who would like to retire from the board after many years of service, and some current members are willing to stay on the board but need their terms renewed.  There was a discussion on how to recruit new candidates to stand for election to the board.  Baker recommended that Hill nominate three members of the board to act as a nominating committee to talk with current homeowners about serving on the board of directors.  Hill selected Mike Kivlehan, Paul Namkoong, and Bart Rocca for the nominating committee.

Any homeowners who would like to consider being a director should contact members of the nominating committee to learn what is required and get their questions answered.  The contact information for board members are on the website, Ridgemarkhoaxi.com under the Who To Call tab.  Being a director only requires attending one board meeting each quarter for 1-2 hours.  Officers of the board are voluntary and are selected by the board.

New Business

Neil Volosing (15 Jess Court) presented his plan to have a net constructed on his property to block golf balls from landing on the home and property.  He reported he has reviewed his plan with one neighbor and is still waiting for the other neighbor to reply.  The netting will be professionally constructed and at considerable expense.  He wants to be assured there will be no repercussions from other homeowners.  His request was discussed with him by board members and it was referred to the Architectural Review Committee for review and approval.  ARC members Paul Namkoong and Bart Rocca made an appointment with Neil to review the plans and site.

Adjournment

There being no other new business the President Hill adjourned the meeting at 9:00 PM.

The next board meeting is scheduled for Wednesday, March 16, 2022 at 7:00 PM.

Prepared and Submitted by:

Bill Baker

Secretary, RM XI HOA