RIDGEMARK XI HOA BOARD MEETING MINUTES FOR FEBRUARY 11, 2020

The meeting was called to order at 7:00 pm. by Harry Hill.

Board Members Present:  Bill Baker, Harry Hill, Bart Racca, Paul Namkoong, Mike Kivlehan, Parris Giunta

Visitors Present:  Heidi Lipp, Jim Maxwell, Vesta Maxwell, Bob Howe, Jim Woida, Dennis Dumont, Carol Peterson, Margo Baker, Lena Blackburn

Minutes:  The minutes of the Board Meeting of August 13, 2019 were approved by unanimous voice vote.  Copies were available for interested visitors.

Visitors Comments

It was reported that a trailer was continually parked in the driveway at 980 Paullus.  Paul Namkoong will talk with the homeowner.

It was reported that dogs were allowed off leash 725 Paullus Drive.  Homeowners are reminded that all dogs must be on a leash when out of the home.

One homeowner complained about the air conditioner and the plants surrounding it at 761 Paullus Dr.  Harry Hill said he would discuss with the homeowner.

The minutes of the board meeting of November 12, 2020 were seconded and approved by unanimous voice vote.

Committee Reports

Financial:

Mike Kivlehan, treasurer, reported that delinquent accounts had decreased to two accounts. He is delivering letters to those homeowners.

Mike presented the following financial report:

Balance Sheet – December 31, 2019

ASSETS

Current Assets

Union Bank – Checking $ 5,006.01

Chase Bank – CD $ 50,104.38

Chase Bank – Checking $ 5.00

Chase Bank  – Savings $ 15,005.24

Total Checking/Savings $ 70,120.63

Account Receivable

Accounts Receivable  $ 1,157.77

Accounts Receivable – Title Company $ 70.00

Total Accounts Receivable $ 1,227.77

Other Current Assets

Undeposited Fund $ 400.00

Total Current Assets $ 71,748.40

Total Assets $ 71,748.40

LIABILITIES & EQUITY

Equity

Retained Earnings $ 134,124.17

Net Income $ -62,375,77

Total Equity $ 71,748.40

TOTAL LIABILITIES & EQUITY $ 71,748.40

 

Architectural Review Committee: Paul Namkoong reported there was no new activity since the last meeting.  He reported the pool work continues at 1130 Paullus Dr.

Landscaping Committee: Parris Giunta reported the Oleanders and Crape Myrtle trees were pruned by Greener Grounds, the new landscaping company.

There was a discussion on the cost of landscaping service at $850 per month.  It was recommended that the landscaping committee seek competitive bids from other companies to see if a lower bid could be obtained since current landscaping company was operating under a trial period.

Old Business

Roads and Guards Report:  Bill Baker reported that the Roads and Guards Council, consisting of designated board members from all the Ridgemark homeowners associations, continue to be satisfied with the performance of Allied Universal.  He reported that the council had approved purchasing a supply of gate arms in order to reduce the delay in replacing broken gate arms on the back gate.

Baker reported that Jim Woida reported that the gate at the end of the cart path and service road at the end of Paullus Drive was being unlocked and workers were driving their vehicles down the path and onto Paullus Drive.  He was concerned about the lack of security when this occurs.  Baker said it would be discussed at the February Security Council meeting.

Retention Policy of House Blue Prints:  Since doing away with an offsite locker, the contents were moved to the Kivlehan’s home.  Most of the locker contents were blue prints of homes in Ridgemark XI.  The blue prints will be held for 60 days then destroyed. If you want to obtain copies of the prints contact Mike Kivlehan at 831.262.1195 or email mjk3rd@yahoo.com.

Change of Bank Accounts: Mike Kivlehan reported that the bank accounts have changed from Union Bank to Chase Bank.  The reason for the move was to get a better return on our CD (1.75%) and free checking.

Stop Sign on Paullus Dr. at Corner of Ridgemark Dr.:  Bill Baker, Paul Namkoong, and Parris Giunta met with Jim Gillio, county supervisor, and members of the county public works department to review the stop sign at the corner of Paullus and Ridgemark drives.  It was determined that a stop sign could not be placed there due to safety reasons.  The county public works director recommended the trees be removed to improve visibility and that an intersection warning sign be place on Paullus prior to the intersection.  Since these are private roads, the cost of the sign would be paid by RM XI HOA.   The board is going to obtain a quote on the cost of the sign.

Dead Trees on Ridgemark Golf Course: Bart Rocca reported the Sierra Golf has obtained the services of an arborist to review the dead trees on the golf course. Jim Woida reported that the dead tree near his property was trimmed by Sierra Golf.

New Business

Election of New Board Members: The results of the election of new board members was reported by Ellen Fisher.  The following were elected as board members:

Harry Hill for two year term; Bart Rocca for two year term; Lena Blackburn for two year term; Bill Baker for one year term; Parris Giunta for one year term; Paul Namkoong for one year term.

The board wants to thank Carol Reed for her service on the board this term and as a past president of the board.  Her experience and service has been very valuable to this board.

Homeowners Street Party:  Volunteers to assist in the planning and execution of a Homeowners Street Party are requested by the board. Please contact Harry Hill at (831) 801-6956.

Discussion of Increase in Quarterly Assessment: Mike Kivlehan reported that the current assessment of $ 167 per quarter was not enough to provide a surplus over expenses that could be used for future road repair.  He also noted that the quarterly assessment had not been increased in over 10 years, and that the current assessment was much lower than other Ridgemark HOA’s.  He recommended that the quarterly assessment be increased to $185 per quarter.

After discussion and questions from homeowner’s present and other board members, it was moved and seconded that the quarterly assessment to RM XI homeowners be increased to $185 per quarter effective with the quarter beginning April 1, 2020.  The motion was passed by unanimous voice vote.

There being no further new business, the meeting adjourned at 8:00 pm. 

The next board meeting is scheduled for Tuesday, May 12, 2020 at 7:00 PM.

 

Executive Board Meeting:

After the board meeting the new board members met in executive session to determine board assignments.  The following assignments were agreed on by the new board members:

Harry Hill, President

Bill Baker, Secretary

Mike Kivlehan, Treasurer

Bart Rocca, Architectural Review Committee

Paul Namkoong, Architectural Review Committee

Parris Giunta, Landscaping Committee

Lena Blackburn, Landscaping Committee.

Prepared and Submitted by:

Bill Baker

Secretary, RM XI HOA

RIDGEMARK UNIT XI HOMEOWNERS ASSOCIATION BOARD MEETING MINUTES FOR NOVEMBER 12, 2019

The meeting was called to order at 7:00 pm. by Harry Hill.

Board Members Present:  Bill Baker, Harry Hill, Bart Racca, Paul Namkoong, Mike Kivlehan, Parris Giunta, Carol Reed

Visitors Present:  Heidi Lipp, Jim Maxwell, Donna Howe, Jerry Lane, Andy Kellock, Camille Woida

Minutes:  The minutes of the Board Meeting of August 13, 2019 were approved by unanimous voice vote.  Copies were available for interested visitors.

Visitors Comments

It was reported that a boat and trailer was continually parked on the street at 725 Paullus.  Harry Hill will talk with the homeowner

Camille Woida asked about a dead tree on the golf course near their property.  Mike Kivlehan reported he had discussed it the Ridgemark general manager and asked the homeowner be contacted.

A question was asked about the contruction trailer parked in front of 701 Paullus Dr.  Paul Namkoong said he would contact the homeowner.

One homeowner complained about the air conditioner and the plants surrounding it at 761 Paullus Dr.  Harry Hill said he would discuss with the homeowner.

Another homeowner questioned the exposed garbage cans and asked that the board remind homeowners that garbage cans are to be placed out of sight from the road.

Committee Reports

Financial:      

Treasurer Mike Kivlehan reported we have paid for the road resurfacing.  He cautioned that additional legal expenses for contesting the settlement between Angel Company and Ridgemark HOA were not budgeted this could be a problem in the future.  This lead to a discussion of having a special assessment that would have to be approved by a vote of RM XI homeowners.

Mike Kivlehan presented the following financial reports:

Balance Sheet – September 30, 2019

ASSETS

Current Assets

Union Bank – Checking $ 22,555.96

Union Bank-CD $ 50,000.00

Total Checking/Savings $ 72,555.96

Account Receivable

Accounts Receivable  $ -3,295.20

Total Accounts Receivable $ -3,295.20

Total Current Assets $ 69,260.78

Total Assets $ 69,260.78

LIABILITIES & EQUITY

Equity

Retained Earnings $ 134,124.17

Net Income $ -64,863.39

Total Equity $ 69,260.78

 

TOTAL LIABILITIES & EQUITY $ 69,260.78

 

Architectural Review Committee:

The committee member Paul Namkoong reported that he reviewed and approved the plans for a pool at 701 Paullus Dr.

Landscaping Committee:                                                      

Carol Reed reported that we have terminated the landscaping contract with Al Fresco and have entered a 30 day contract with Greener Grounds at the cost of $850 per month.

Positive comments were given from other board members about the current work of Green Grounds.  It was moved and seconded that Carol enter into a 90 day trial agreement with Greener Grounds.  The motion was approved by unanimous voice vote.

Old Business

Roads and Guards Report:  Bill Baker reported that the Roads and Guards Counsel, consisting of members from all the Ridgemark homeowners associations, had a positive first meeting with Allied Universal, the new security service as of September 1st.  Allied Universal is enforcing the orders from the counsel that all visitors present identification and are approved for entrance to Ridgemark.

Homeowners should update their QuickPass list of visitors so they can approved quickly for entrance.

Resurfacing Roads:  Harry Hill reported the resurfacing of the path at the end of Paullus Drive was completed at no additional charge.

Some homeowners have complained about cracks in the resurfacing and about excess gravel.  It was discussed and agreed that members of the board should inspect the work and report any issues to the contractor for repair.

Retention of House Blue Prints:

The board discussed the distribution of the house blueprints back to homeowners.  They are currently stored in the Kivlehan garage.  It was moved and seconded that homeowners have until December 31, 2019 to contact Mike Kivlehan (1235 Paullus Dr , 831-262-1195, mjk3rd@yahoo.com) to obtain the blue prints for them home, if they exist.  Otherwise, the house blue prints will be destroyed.  The motion was approved by unanimous voice vote.

 

New Business

Retention Policy: The board had a discussion on changes to the retention policy.  Minutes and other board records have been were retained in a storage locker.  The locker rental was excessive and was suspended.  The records are now in the Kivlehan garage.  The board decided to continue to keep board records but not the architectural records in perpetuity.  It moved and seconded that Architectural Review records be kept for a seven year period and then destroyed.  The motion was approved by unanimous voice vote.

Change of Bank Accounts: Mike Kivlehan asked for permission to change bank accounts. It was moved and seconded that the bank accounts be moved from Union Bank to Chase Bank where we would get a higher interest on our savings, certificate of deposit, and checking accounts.  The motion was approved by unanimous voice vote.

Stop Sign on Paullus Dr. at Corner of Ridgemark Dr.:  Homeowner Donna Howe asked the board to approve a stop sign on Paullus Dr. at the corner of Ridgemark Dr.  She was very concerned about the potential for a serious accident at that intersection due to the blind curve and traffic entering Paullus from Ridgemark.

Harry Hill and Carol Reed pointed out that the board had requested a stop sign in the past but could not get it approved by CSA 9.

It was suggested that Donna write a letter to the County Supervisor, and present a sign petition of concerned homeowners.  She agreed to this suggestion.

The Carol Reed agreed to also write a letter to the County Supervisor on behalf of the board requesting the stop sign.  It was moved and seconded that a letter be written to the county requesting a stop sign at the intersection of Paullus and Ridgemark drives. The motion was approved by unanimous voice vote.

Dead Trees on Ridgemark Golf Course: Camille Woida requested the board to assist in getting Ridgemark to replace the dead trees on the golf course near their property because it was a danger to their house.  Mike Kivlehan reported he had discussed their request with the general manager of Ridgemark and was told they would trim or remove the tree but not replace the tree.  He was told the Woida’s would be notified but as of the meeting they had not received the notification.  It was suggested they go directly to the general manager to follow up.

Other homeowners have complained about dead or dying trees on the golf course near their property line.  Homeowners should bring their concerns to Sierra Golf, the golf course management company.  It was moved and seconded that the board prepare a letter to Sierra Golf about the concerns of Ridgemark XI HOA homeowners about the dead or dying trees and to remind Sierra Golf management of their daily access and use of RM XI HOA roads with out charge. The motion was approved by unanimous voice vote.

Homeowners Street Party: The Fall homeowners street party was not held.  The board would like to continue having homeowner gathering as in the past.  Volunteers to assist in the planning and execution of a Spring Homeowners Street Party are requested by the board. Please contact Harry Hill at (831) 801-6956.

Board of Directors Election: Six board of directors seats are up for election.  All board members except Carol Reed indicated they would stand again for election to the board.  Any homeowners that are interested in submitting a statement of candidacy should contact Bill Baker at 831-637-8988 or email bbaker@bakercadence.com.  Terms are for two years, and the election will be in held in January, 2020 and the new board will be seated at the February, 2020 board meeting.

There being no further new business, the meeting adjourned at 8:40 pm.

The next board meeting is scheduled for Tuesday, February 11, 2020 at 7:00 PM.

Prepared and Submitted by:

Bill Baker

RM XI HOA

Secretary

 

Board of Directors Meeting Minutes of August 13, 2019

RIDGEMARK UNIT XI HOMEOWNERS ASSOCIATION BOARD MEETING

MINUTES FOR AUGUST 13, 2019

RIDGEMARK CLUBHOUSE

The meeting was called to order at 7:00 pm. by Harry Hill.

Board Members Present:  Bill Baker, Harry Hill, Bart Racca, Paul Namkoong, Mike Kivlehan, Parris Giunta

Visitors:  Heidi Lipp, Pepper Hughes, Vesta and Jim Maxwell, Bob and Arlean Howell; Joe and Jackie Smith; Neil Volosing; Jerry Lane; Carl and Maria Anderson (RM HOA)

Minutes:  The minutes of the Board Meeting of May 14, 2019 were approved by voice vote.  Copies were available for interested visitors.

Committee Reports

Financial:      

Mike Kivlehan reported he had done an analysis of the books since taking over as treasurer.  He said we would run a surplus of approximately $500 per quarter if our current expenses stay in line with the past.  However, if we incur any additional legal expenses that were not budgeted this could be a problem in the future.

He reported we cashed in one CD of $120,000 to pay for the road resurfacing that costs $68,000. The remainder was placed in a CD at Union Bank for $50,000.  Cash in the checking account as of 8-12-19 is $ 20,511.

Mike reported there are 15 delinquent accounts and three are over 120 days late and will be receiving letters for payment.

Architectural Review Committee:

The committee members of Paul Namkoong, Bart Racca, and Parris Giunta reported there were a few requests for solar panel reviews but nothing unusual to discuss.

Landscaping Committee:

There was a discussion about the quality of landscaping work being done by the new landscaping company, Al Fresco.  The director for the Landscaping Committee, Carol Reed, was absent from the meeting.  The board agreed to ask Carol to take this up with Al Fresco management.

Old Business

Roads and Guards Report:  Bill Baker reported that the Roads and Guards Counsel, made up of all the Ridgemark homeowners associations, decided to replace the Securitas Company with Allied Universal effective September 1, 2019.

Bill reported that this decision was a decision made by all the member HOA’s after several meetings with the Allied Universal management and checking out their performance with other residential communities in Monterey county and San Benito county.  Bill said he felt that the management of Allied Universal was better than Securitas, and agreed they would do a better job of providing security services.  He reported that one of the Allied Universal management team lives in Ridgemark.  More details about the new security will be provided after the next Roads and Guards meeting in August.

Resurfacing Roads:  Harry Hill reported the resurfacing of RM XI roads was completed in June. The total cost was $68,000.  He noted that “SLOW” was placed on the roads at the top of Paullus, before the intersection of Paullus and Ridgemark, and before the cart paths crossing Paullus.

Neil Volosing asked about the resurfacing of the path at the end of Paullus. He said the path was a part of RM XI HOA roads.  Harry Hill said he was not aware the path was part of RM XI roads but agreed to discuss this with the owner of the company that did the resurfacing.

Storage Locker Rental: Mike Kivlehan reported that it was decided to stop using the storage locker at Mini Max Storage.  The monthly cost was $71 and it was used to store the plans for homes built in RM XI and board of director minutes and ballots.  Mike and Bart Racca moved the contents to the Kivlehan’s garage.

The board discussed the distribution of the blueprints back to homeowners, if they wanted to pick them up at the board meeting in November.

If was decided to review the retention policy in the RM XI  By-Laws before taking any further action. 

New Business

Meeting with Angel Company: Bart Racca and Bill Baker reported on their meeting Geary Coates, the representative for the Angel Company of which Mr. Wynne is a partner.  The meeting was on August 1, 2019 at the Ridgemark Clubhouse.

Bart and Bill presented Coates with a list of talking points that were developed by the boards legal counsel, Paul Rovella a parter at JRG Lawyers. Below are the talking points and  proposed solutions:

1.       Road Ownership

a.      Ridgemark XI owns all of Paullus Drive and a portion of Ridgemark Drive (“Ridgemark XI Roads”).

b.      These roads or portions thereof, were excluded from the Ridgemark HOA settlement agreement and easement.

c.       The Ridgemark XI Board is tasked with managing the Ridgemark XI assets for the benefit of Ridgemark XI members.

d.      In reviewing the details of the Ridgemark Project, it includes the development of 46 units within Ridgemark XI boundaries that will use Ridgemark XI Roads temporarily for construction and permanently for residential access.

Proposed Solution: Angel Company LLC has recommended changes to the settlement agreement with the RM HOA board of directors that the new roads created in Phase 3 and Phase 5 be deeded to Ridgemark XI HOA.

 

 

2.       Temporary Construction Road Use/Access

a.       Issue:  Ridgemark XI Roads will be used during the construction process for movement of equipment and Supplies/Materials.  This will result in a heavy taxation on Ridgemark XI facilities.

Proposed Solution: Temporary Construction Easement with mutually beneficial terms:

Access to developer/contractors/subcontractors for access for construction uses only during hours set by County for construction

Agreement by developer/contractors/subcontractors to indemnify defend and hold harmless Ridgemark XI for any damages to roads caused by developer/contractors/subcontractors during construction use, including returning roads to condition immediately prior to construction uses.

3.       Permanent Residential Road Use/Access

a.       Issue:

i.      Based on most recent plans dated April 2019, there are 46 units (42 units in Phase 3 and 4 units in Phase 5) that will be built within Ridgemark XI’s boundaries, however,  Ridgemark HOA Settlement Agreement requires all 190 units to be annexed into Ridgemark HOA.

ii.      Ridgemark HOA does not contribute to cost of repair and maintenance of Ridgemark XI Roads and Ridgemark HOA has different (but similar) architectural standards.

b.      Proposed Solution:

 i.      An amendment to the Settlement Agreement that allows the 46 Units within Ridgemark XI Boundaries are annexed into Ridgemark XI; or

 ii.      A Dues Sharing Agreement between Ridgemark XI, Ridgemark HOA, and Developer that provides for the following:

1.       A portion of the dues paid to Ridgemark HOA by the 46 Units in Ridgemark XI is split with Ridgemark XI in an amount sufficient to cover those unit’s portion of the road maintenance and repair costs; and

2.       Ridgemark HOA agrees to enforce Ridgemark XI’s architectural standards as to the 46 units or Ridgemark XI is allowed to participate in decisions of Ridgemark HOA architectural review committee for projects related to the 46 units in Ridgemark XI boundaries.

Bart and Bill emphasized that more work has to be done by Angel Co. and the RM HOA board of directors and homeowners to accept the recommended changes to their settlement agreement.  Bart pointed out that the next key date will be when Angel Company files their Environmental Impact Report (EIR) to get approval for their project.  If RM XI has not seen the changes to the settlement agreement, we should file complaints to the County on the Angel Company project during the 45 day review period after the EIR is filed with the county.

Racca and Baker took questions from the visiting homeowners.

Retention Policy: The board had a discussion on changes to the retention policy.  Since it was unclear whether a vote by the homeowners was needed to amend the policy the topic was tabled by Harry Hill until further review by the board.

Fall Street Party:  There was discussion from the board members and visitors on having a street party in October or November.  Some locations were discussed.  It was decided to form a committee to work out the details.

There being no further new business, the meeting adjourned at 8:30 pm.

The next board meeting is scheduled for Tuesday, November 12, 2019 at 7:00 PM.

Prepared and Submitted by:

Bill Baker

RM XI HOA

Secretary

Board Meeting Agenda for Tuesday, August 13, 2019 – 7:00 PM

Call to Order

  • Introduction and comments from visitors

 

  • Discussion and approval of meeting minutes for May 14, 2019

 

  • Financial Report – Kivlehan

 

  • Committee Reports

 

  • Architectural Review Committee

 

  • Landscaping Committee – Reed

 

Old Business

  • Roads and Guards Report – Baker

 

  • Resurfacing of roads – Hill

 

  • Storage Rental Closing – Kivlehan

New Business

  • Review of meeting with Angel Co. on RM HOA settlement agreement – Racca/Baker

 

  • Discussion of changes to retention policy

 

  • Discussion of Fall Members Street Party

 

  • Adjournment

 

Next Scheduled Board Meeting, Tuesday, November 12, 2019 – 7:00 PM

Slurry Sealing Paullus Drive and Ridgemark Drive – June 10-11

RIDGEMARK XI HOMEOWNERS & RENTERS,

On Monday, June 10 and Tuesday, June 11,  Graham Contractors, Inc.
will be slurry sealing Paullus Drive and Ridgemark Drive, and all cul-de-sacs.

Paullus Drive and cul-de-sacs will be slurry sealed on Monday, June 10th.

Ridgemark Drive will be slurry sealed on Tuesday, June 11th.

ALL VEHICLES MUST BE OFF ALL STREETS & COURTS

Work will begin at 8:00 AM

You are asked to make necessary travel arrangements on each of those days that may affect you; or plan to stay home as our streets will be wet and oily.

Questions?

Harry Hill
President, Golf XI HOA
80 Rob Ct
831-637-9324

Minutes of Board Meeting of May 14, 2019

RIDGEMARK UNIT XI HOMEOWNERS ASSOCIATION BOARD MEETING

MINUTES FOR MAY 14, 2019

RIDGEMARK CLUBHOUSE

 

The meeting was called to order at 7:00 pm. by Harry Hill.

Board Members Present:  Bill Baker, Harry Hill, Bart Racca, Paul Namkoong,

Visitors:  Heidi Lipp, Jim Maxwell

It was determined that a quorum of the board was not present, but we would continue the meeting without taking any votes.

Minutes:  The minutes of the Executive Board Meeting of April 24, 2019 were distributed to all attendees.

Committee Reports:

Financial:

Bill Baker presented the following:

Balance Sheet –   April 30, 2019

ASSETS

Current Assets

Union Bank – Checking                               43,171.43

Union Bank-CD                                             28,272.12

Total Checking/Savings                                          71,443.55

Account Receivable

Accounts Receivable                                    -2,854.61

Total Accounts Receivable                                     -2,854.61

Total Current Assets                                               68,588.94

Other Assets

Restricted Cash-Reserve Account            75,500.00

Total Other Assets                                                  75,500.00

Total Assets                                                           143,588.94

LIABILITIES & EQUITY

Equity

Retained Earnings                                      124064.02

Net Income                                                   18,624.92

Total Equity                                                         143,588.94

TOTAL LIABILITIES & EQUITY                              143,588.94

The following lots are over 120 days past due:

Lot 672                                                $297.28

Lot 668                                                 358.38

Lot 657                                                  344.00

Lot 692                                                  384.07

The delinquent accounts must be paid within 15 days of written notice of default and demand for payment.  If not paid, the Board will revoke their RFID privilege and can place a lien of the property.

Architectural Review Committee: Nothing to report.  Visitors asked about the exposed air conditioning unit on Lot 671.  Harry Hill reported that he had discussed with the owners. He will follow up again.

Landscaping Committee: It was reported that the Oleanders at the end of Paullus and South Ridgemark have been trimmed.

Old Business:

Roads and Guards Report:  Harry Hill attend the Roads and Guards meeting on April 16th and reported that there was concern about some guards just waving visitors through the gate without checking ID.  There was discussion on considering other security services by Ridgemark HOA.  Harry and Bill plan to attend the next meeting on Tuesday, May 21st at 7 PM.

Resurfacing Roads:  Harry Hill confirmed the dates for the resurfacing are June 10 – 11 by Graham Construction.  Phase I will be Paullus Dr. and connecting streets and courts.  Phase II will be Ridgemark Dr. and Rob Court.

Striping on the roads was discussed.  It was agreed to have “Slow” placed on the roads at the top of Paullus, before the intersection of Paullus and Ridgemark, and before the cart paths crossing Paullus.  It was also discussed and agreed that stripes be continued on both Paullus and Ridgemark.

Phone Service The board discussed the previous idea of having a general telephone service for contacting the board.  Harry reported the cost would be $30 per month.  It was decided not go further with this idea.  Bill Baker will change the website email addresses to use “at” in place of “@”.

New Business:

The board discussed the planned development of the Wynn property along Paullus and Ridgemark drives.  Bart Racca provided the board with his analysis pointing out that the settlement gives Ridgemark HOA deeds to all roads created by Wynn, as well as new homeowners must be members of Ridgemark HOA.  It was decided that the board should get advice of legal counsel on the settlement as it concerns Ridgemark XI HOA.  Bill Baker said he knew a law firm in Hollister with land use practice and would setup a meeting with one of the partners to review the settlement.  The tentative date of June 4, 2019 was set for an Executive Board meeting.

The meeting adjourned at 8:15 pm.

The next board meeting is scheduled for Tuesday, August 13, 2019.

Prepared and Submitted by:

Bill Baker

RM XI HOA

Secretary

 

Minutes of Executive Board Meeting – April 24. 2019

RIDGEMARK UNIT XI HOMEOWNERS ASSOCIATION EXECUTIVE BOARD MEETING

MINUTES FOR APRIL 24, 2019

RIDGEMARK CLUBHOUSE

The meeting was called to order at 7:00 pm. By Harry Hill

Board Members Present:  The following were present:  Carol Reed, Bill Baker, Harry Hill, Mike Kivlihan

Visitors:  Bart Racca, Paul Namkoong

Old Business:

Roads and Guards Report:  Harry Hill attend the Roads and Guards meeting on April 16th and reported that there was concern about some guards just waving visitors through the gate without checking ID.  Discussion on considering other security services by Ridgemark HOA.  Board asked Harry Hill to contact Dan Valcazar to ask that all HOA’s be involved in review of other security services.

Landscaping Services:  Carol Reed reported that Al Fresco Landscaping will be pruning the oleander at the end of Paullus Drive that is not included in RM HOA common area. The homeowner has given approval to prune.  The board approved the additional expense of $150.

Resurfacing Roads:  Discussion on whether the road resurfacing is a expense or a capital improvement.  It was decided it was an expense and Harry Hill to confirm dates for project.  The estimated dates are June 10 – 11.  Phase I will be Paullus Dr. and connecting streets and courts.  Phase II will be Ridgemark Dr. and Rob Court.

New Business:

Approval of Board Members:  The board appointed Bart Racca as director to fill the term created by the resignation of Fred Abraham.  The board appointed Paul Namkoong as director to replace the term created by the resignation of Dennis Hughes.  Both Bart and Paul are prior members of the Ridgemark XI HOA board and volunteered to fill the vacant positions.

The board discussed the open positions on the board and it was agreed that Bart Racca and Paul Namkoong will be on the Architectural Review Committee with Parris Giunta.  Mike Kivlehan will be Treasurer and Bill Baker will continue as Secretary.

The board discussed the planned development of the Wynn property along Paullus and Ridgemark drives.  It was suggested that the entire board review the settlement agreement between Wynn and Ridgemark HOA.  Copies of the agreement would be provided by Bill Baker.

The executive meeting was adjourned at 8:15 pm.

Prepared and submitted by:

Bill Baker

RMXIHOA

Secretary

Minutes of Board Meeting of February 12, 2019

RIDGEMARK UNIT XI HOMEOWNERS ASSOCIATION BOARD MEETING

MINUTES FOR FEBRUARY 12, 2019

RIDGEMARK CLUBHOUSE

The meeting was called to order at 7:00 pm.

Board Members Present:  The following were present:  Heidi Lipp, Carol Reed, Parris Giunta, Bill Baker, and Fred Abraham.

Visitors:  Bob Howell, Jerry Lane, Rick & Mary Avidano, Mike & Jennifer Kivlehan, and Vesta Maxwell.

Minutes:  The minutes from the November 14, 2018 were approved.

Committee Report:  The financial report and 2019 budget were presented by Bill Baker and approved.  No increase in quarterly dues are budgeted for 2019.

 

Balance Sheet

As of December 31, 2018

 

ASSETS

Current Assets

Checking/Savings

Union Bank – Checking                              32884.08

Union Bank-CD                                           28272.12

Total Checking/Savings                                           61156.20

Account Receivable

Accounts Receivable                                    -4110.09

Total Accounts Receivable                                        -4110.09

Total Current Assets                                                  57046.11

Other Assets

Restricted Cash-Reserve Account            75500.00

Total Other Assets                                                75500.00

Total Assets                                                         132546.11

LIABILITIES & EQUITY

Equity

Retained Earnings                                      124064.02

Net Income                                                      8482.09

Total Equity                                                           132546.11

TOTAL LIABILITIES & EQUITY                                   132546.11

 

2019 Budget

2019
Projected Unit/Month
Income:    
Dues $68,804  
Late Fees $500  
Interest Income $800  
Document Fee Income $150  
State Tax Refund $10  
Transfer Fees $400  
Total Income $70,664 $57.17
   
Expenses    
Security Service $55,003  
Security Systems $0  
Insurance $820  
Accounting $4,000  
Taxes $200  
Office Supplies & Expenses $500  
Postage and Delivery (Previously incl. with Off. Sup.) $25  

 

PO Box Rent (Previously incl. with Off. Sup.) $150  
Signs $0  
Legal Fees $500  
RM Unit XI Road Maint (incl. Easement) $3,000  
Road Fund Annual Deposit $10,000  
Common Area Tree Maint. – Landscaping $12,500  
Meeting Room Fee $900  
Bad Debt $100  
Storage $850  
Web Site Maintenance $100  
Travel and Entertainment (Block Party) $500  
Total Expenses $89,148 $72.13
Net Income  (In/Out Road Fund) -$18,484

 

Architectural Review Committee:

Lot 704:  Update requested from golf course.  ARC will send letter to homeowner regarding fig tree.

Lot 631:  No current violations.

Lot 671:  Harry will contact homeowner regarding mature hedge or enclosure.

Lot 637:  Check just received from Security Company’s insurance company.                                                            Homeowner has hired a contractor to repair mailbox.

Lot 700:  Request for approval of exterior house paint color.

Old Business:

Roads and Guards Report:  Access to CSA-9 Funds were discussed.  Security Company costs have increased but RMXIHOA will have no increase in monthly fees.  RMHOA have absorbed the increase this year.

Landscaping Services:  The Board voted to approve the new landscaping company, Al Fresco Landscaping.  Al Fresco will start immediately.

Resurfacing Roads:  The best quote for resurfacing is $63,000.00.  White marking painting is $1500.00.   Re-striping is $4500.00 if needed.

The estimated dates are June 10 – 11.  Phase I will be Paullus Dr. and connecting streets and courts.  Phase II will be Ridgemark Dr. and Rob Court.

Due the amount of the is expenditure, a ballot will be sent out for homeowner approval.  The Board will actively pursue CSA-9 funds.

RMHOA Agreement Committee:  Board Members will meet to discuss access to our roads and other development agreements.

General Phone Service:  Parris discussed using the Grasshopper Phone Service for contacting the officers of the association rather than listing their numbers and email addresses on the website.  He estimated the cost of $26.00 a month.  Parris will check on cancellation policy so the service can be installed and tested.

New Business:

Election Results:  Mike Kivlehan was sworn in as director for a two year term.

The regular meeting was adjourned at 7:48 pm.

The board conducted an organizational meeting for the new board. Parris Giunta agreed to remain on the board until a replacement is found for open board position.  Dennis Hughes and Fred Abraham have resigned from the board.  Bart Racca and Paul Namkoong have been appointed by the board to fulfill the term of these directors.  The officers for this year are:

Harry Hill, President

Bill Baker, Secretary/Treasurer

Carol Reed, Common Area Landscaping

Agenda for Board Meeting on Feb. 12, 2019 – 7 PM

Board Meeting Agenda for Wednesday, Feb. 12, 2019 – 7:00 PM

Ridgemark Club House

I.       Call to Order

II.      Introduction and comments from visitors

III.     Discussion and approval of Nov. 14, 2018 meeting minutes

IV.     Financial Report

  1. Review and approval of Budget for 2019

V.      Committee Reports

  1. Architectural Review Committee
    1. Lot 704 Fig Tree blocking view of neighbor.
    2. Lot 631 Commercial Vehicle Parking rule.
    3. Lot 671 Air Conditioner Unit in view.

VI.    Old Business

  1. Roads & Guards Counsel Meeting Report – Harry Hill
  2. Landscaping Service
  3. Resurfacing of roads
  4. RM HOA Settlement Agreement
  5. General Phone Service

VII.   New Business

  1. Board of Director Election Results and swearing in of new board member.

VIII.  Executive Meeting of Board of Director  = Organizational Meeting

NEXT SCHEDULED BOARD MEETING, TUESDAY, May 14, 2019 = 7:00 PM

Statement of Candidacy Form for RM XI Board of Directors

Below is the Statement of Candidacy form to be completed by prospective candidates for election to the Ridgemark XI  Board of Directors. The completed form can be emailed to rmxihoa@gmail.com, or given to any Board Member by December 15, 2018.  There are two openings on the board.

Statement of Candidacy

For Director of RM Unit XI HOA

Name:            

Address:        

Telephone Number:    

Email Address:

Owner since: 

Current Occupation: 

 

 

Previous Occupation: 

 

 

Educational Background: 

 

 

 

Goal as a Board Member: