Ridgemark Club House – Fremont Room

1. Call to Order – Parris Giunta

1. Introduction and Comments from visitors

1. Discussion and approval of meeting minutes for March 16, 2022

1. Financial Report – Paul Namkoong

• Committee Reports
• Architectural Review Committee – Harry Hill, Grant Kane
• Landscaping Committee – Lena Blackburn

• Old Business
  • Roads and Guards Report – Following the March 16, 2022 meeting Bartolo Racca identified a website that make street signage.  Safetysign.com website may be able to create the signage for the gate by the maintenance shack.  The signage would use three lines of text “Security Gate Closed, Call ………. If found open. 

• Speed Bumps – Carol Peterson to inquire on “soft bumps” rubberized and removable cushions as a means to reduce traffic speed on streets.

• Street Sign – Bartolo Racca to submit a request to County for the replacement of the street sign on Jess Court.

• New Business

• Adjournment of Regular Meeting

1. Next Scheduled Meeting: Wednesday, September 14, 2022

The meeting was called to order at 7:00 pm by board President Harry Hill.

Board Members Present:  Bill Baker, Harry Hill, Lena Blackburn, Paul Namkoong, Bart Rocca, Parris Giunta

Visitors Present: Carol Peterson ( 91 Ken Ct.) Jose Fernandez (1239 Ridgemark Dr.), Mike Kevilhan (1235 Paullus Dr.), Sherri Hale (30 Jess Ct.), Bob Howell (1236 Ridgemark Dr.), Grant Kane (92 Rob Ct.), Tim Hagel (1020 Paullus Dr.)

A motion was made to accept the minutes of the board meeting of December 15, 2021. Seconded and approved by unanimous voice vote of the board.

Committee Reports

Financial:

Paul Nankoong, treasurer, provided the board copies of the Income Statement as of February 28, 2022:

Ordinary Income/Expense

Income

Dues                                                                20,600.00

Late Fees                                                                 90.00

            Total Income                                                               20,690.00

            Gross Profit                                                                 20,690.00

         Expense

                        Landscaping                                                       2,550.00

                        Rent                                                                          70.00

                        Security                                                           14,280.00

            Total Expense                                                              16,900.00

Net Ordinary Income                                                                3,790.00

Other Income/Expense                                                                  

     Other Income

            Interest Income-Bank                                                             0.32

     Total Other Income                                                                        0.32

    Net Other Income                                                                           0.32

Net Income Towards Reserve                                                                           3,790.32

Balance Sheet as of February 28,2022

ASSETS                                                                                    

   Checking/Savings

           Chase – Checking 80112                                               15,701.70

           Chase – Savings 11338                                                  10,009.43

           Chase – CD 6535, 8546                                                 70,624.67

   Total Checking/Savings                                                        96,335.80

   Accounts Receivable                                                                  567.34

          Total Accounts Receivable                                                  567.34

   Other Current Assets

          Undeposited Funds                                                              580.00

    Total Other Current Assets                                                         580.00

  Total Current Assets                                                              97,483.14

TOTAL ASSETS                                                                         97,483.14

LIABILITIES & EQUITY

   Equity

      Reserved Funds                                                                  93,692.82

      Net Income                                                                          3,790.14

   Total Equity                                                                          97,483.14

TOTAL LIABILITIES & EQUITY                                                  97,483.14

Namkoong reported that Account Receivable was now down to $80.54.

Hill made a motion that the Financial Report be accepted, Baker seconded the motion and the motion was passed by unanimous voice vote.

Architectural Review Committee:

Bart Racca reported the new home being built on Rob Court was under construction. 

Landscaping Committee:

Lena Blackburn reported that she met with the landscaping company owner to complain about the cutting of the oleanders.  They need to be allowed to bloom.

Blackburn is waiting for a bid for ground cover.  Parris Giunta recommended looking into walnut shells and had a source at a reasonable price.  Blackburn said she will look into this option.

Blackburn also brought up the matter of the unsightly dead trees on the fairway along Paullus Drive.  She reported the board had been in contact with John Wynn and he agreed to have the dead trees removed.

Old Business

Roads and Guards Report

Bill Baker reported on the meeting of the Ridgemark Associations committee meeting for March.  He said the guard supervisor, Scott, reported speeding had increased and was concerned about it.  The guards have no jurisdiction over speed, only the CHP and Sheriff.  Baker also reported about the gate on Dan Drive being opened by the maintenance people to allow them to enter Ridgemark, and sometimes the gate is left open and unlocked.  This gate is the property of Ridgemark XI and we are concerned about the security lapse if the gate is open.  The guard service agreed to text Baker and Hill if the gate is open when they make their security rounds.  It was also suggested that a sign be placed on the gate.  This suggestion was also agreed to by the board.  Baker and Racca agreed to work on getting the sign for the gate on Dan Ct.

RV Parking by Residents and Guests

Harry Hill noted that the RV was no longer parked in the driveway of 1190 Paullus Dr.

There was discussion about the changing the CC&Rs to allow RV parking for 72 hours.  Since this would require a change to the CC&Rs and vote, Baker suggested that any homeowners wanting to park their RV for another day or two to just ask the board of directors through the Architectural Review Committee for approval.  This board agreed to this suggestion.

New Business

Carol Peterson (91 Ken Ct.) expressed her concern about the speeding on Paullus and Ridgemark Drives.  She suggested we look into installing speed cushions, rubberized and removable cushions that reduce speeding.  They also have spacing to allow emergency vehicles to pass.  After some discussion the board agreed to work with Peterson to find the cost of installation, and report back at the next meeting.

Sherri Hale reported her street sign on Jess Ct. was faded and asked that it be replaced.  This was discussed and it was agreed that we should inspect all the street signs and replace those that need replacement.

Election Results

Bill Baker, having received the election results from Ellen Fisher, announced that the following were elected to the board of directors

Lena Blackburn for one year term

Bill Baker for one year term

Bart Racca for one year term

Harry Hill for two year term

Parris Giunta for two year term

Paul Nankoong for two year term

Grant Kane for two year term

Adjournment

There being no other new business the President Hill adjourned the meeting at 8:00 PM.

Special Organizational Board Meeting

The new board of directors met and decided on the following assignments:

Parris Giunta – President, Bill Baker – Vice President, Bart Racca – Secretary, Paul Namkoong – Treasurer, Lena Blackburn – Landscaping Committee, Grant Kane and Harry Hill – Architectural Review Committee.

Note:

All Ridgemark XI homeowners are requested to keep their contact information current with the board of directors.  Please email to Bart Racca, at bartalomejoe1@gmail.com.

Prepared and Submitted by:

Bill Baker

Secretary, RM XI HOA

Next scheduled Board of Directors Meeting:  Wednesday, June 15. 2022, 7:00 PM

Ridgemark Club House – Fremont Room

• Call to Order- Hill

• Introduction and comments from visitors

• Discussion and approval of meeting minutes for December 10, 2021.

• Financial Report – Namkoong

• Committee Reports

• Old Business

• Adjournment of Regular Meeting
• Special Organizational Meeting for new board of directors.

Next Scheduled Board Meeting, Wednesday, June 15, 2022 – 7:00 PM

The meeting was called to order at 7:00 pm by board President Harry Hill.

Board Members Present:  Bill Baker, Harry Hill, Mike Kivlehan, Lena Blackburn, Paul Namkoong, Bart Rocca

Excused Absence: Parris Giunta

Visitors Present:  Neil Volosing (15 Jess Court), Harvard Sung (1145 Paullus Drive)

A motion was made to accept the minutes of the board meeting of August 10, 2021. Seconded and approved by unanimous voice vote of the board.

Committee Reports

Financial:

Mike Kivlehan, treasurer, provided the board copies of the Income Statement as of August, 2021

Ordinary Income/Expense

Income

Dues                                                                             60,255.00

Document Fee Income                                                  60.00

Homeowner Association Fines                                 100.00

Late Fees                                                                          430.00

Services                                                                             400.00

Transfer Fees                                                                  150.00

              Total Income                                                                           61,395.00

              Gross Profit                                                                              61,395.00

         Expense

                             Accounting                                                                   2,005.00

                             Landscaping                                                                 7,200.00

                             Licenses and Permits                                                       35.00

                             Office Supplies & Expenses                                         117.00

                             Rent                                                                                      64.00

                             Security                                                                       36,968.00

              Total Expense                                                                         46,389.00

Net Ordinary Income                                                                          15,006.00

Other Income/Expense                                                                             

     Other Income

              Interest Income-Finance Charge                                               75.74

              Interest Income-Bank                                                                       1.23

     Total Other Income                                                                                  76.97

    Net Other Income                                                                                      76.97

Net Income Towards Reserve                                                                                         15,082.97

Kivlehan also reported 8 homeowners were late in paying their dues and some homeowners were not receiving their quarterly invoices in the mail. 

There was a discussion about increasing the quarterly dues to increase our reserve account.  The reserve account has approximately $90,000 in the account.  Kivlehan recommended increasing the quarterly dues by $20.00 to increase the reserves.

Namkoong stated we should only reserve funds for known future expenses and that the quarterly dues should be for the known reserve and the operating budget.  He presented his analysis of the revenues and expenses for 2021 that showed $10,239 would be added to the reserves.  He asked how large of a reserve do we need for the maintenance of the roads in 7 years?  And, how much do we need for any other major costs?

Baker said that if we needed funds for some known expenses in the future we should have a special assessment that would have to be approved by the homeowners. 

There was more discussion but no consensus and the matter was tabled for a future meeting.

Architectural Review Committee:

Paul Namkoong and Bart Racca reported that the vacant lot on Rob Court has been sold.  They reviewed the plans for the home to be constructed on the lot and they conform to the RM XI HOA CC&R’s. 

Landscaping Committee:

Lena Blackburn reported that she is waiting for a bid for the cost of the ground cover for Paullus and Ridgemark Drives from the landscaping. She reported the delay has been due lack of staff at the landscapers.

Blackburn also brought us the matter of the unsightly dead trees on the fairway along Paullus Drive.  She will be contacting the Sierra Golf general manager about having them cleaned up.

There was some discussion about Sierra Golf management of the Ridgemark Golf course and the increase in green fees in 2022 and the condition of the golf course and the reduction in staff by Sierra Golf, including the golf course superintendent.

Old Business

Roads and Guards Report

Bill Baker reported on the meeting of the Ridgemark Associations committee meeting for November.  Allied Universal Security is proposing an Account Manager for the 2022 budget.  We currently have a site supervisor which is a lower level position.  No decision has been made on the 2022 budget and it will be reviewed at the January meeting.  There will not be a meeting in December due to the holidays.

RV Parking by Residents and Guests

Harry Hill mentioned that a homeowner on Paullus Drive called him to complain about the camper parked in the driveway of 1190 Paullus Drive.  Lena Blackburn also spoke out about this issue and that the camper has not been removed because she sees it every day.  Hill reported that he provided the homeowner with a letter to request the camper be removed and if not a fine of $100 was going to be imposed on the next invoice for quarterly dues.  More discussion followed regarding this issue and how to get the homeowner to conform to the CC&R’s of the association.

Baker made a motion that if the camper continues to be parked in the driveway of 1190 Paullus Drive, and not removed and the fine of $100 is not paid by January 15, 2022, the board approve an additional fine of $500, and that the homeowner be informed by certified letter.  Paul Namkoong seconded the motion. Discussion followed on the amount of the fine and method of notification, i.e in person or by mail. The motion was passed by majority voice vote, 5 for, 1 no vote.

Recruitment of candidates for Board of Directors

There are two current directors who would like to retire from the board after many years of service, and some current members are willing to stay on the board but need their terms renewed.  There was a discussion on how to recruit new candidates to stand for election to the board.  Baker recommended that Hill nominate three members of the board to act as a nominating committee to talk with current homeowners about serving on the board of directors.  Hill selected Mike Kivlehan, Paul Namkoong, and Bart Rocca for the nominating committee.

Any homeowners who would like to consider being a director should contact members of the nominating committee to learn what is required and get their questions answered.  The contact information for board members are on the website, Ridgemarkhoaxi.com under the Who To Call tab.  Being a director only requires attending one board meeting each quarter for 1-2 hours.  Officers of the board are voluntary and are selected by the board.

New Business

Neil Volosing (15 Jess Court) presented his plan to have a net constructed on his property to block golf balls from landing on the home and property.  He reported he has reviewed his plan with one neighbor and is still waiting for the other neighbor to reply.  The netting will be professionally constructed and at considerable expense.  He wants to be assured there will be no repercussions from other homeowners.  His request was discussed with him by board members and it was referred to the Architectural Review Committee for review and approval.  ARC members Paul Namkoong and Bart Rocca made an appointment with Neil to review the plans and site.

Adjournment

There being no other new business the President Hill adjourned the meeting at 9:00 PM.

The next board meeting is scheduled for Wednesday, March 16, 2022 at 7:00 PM.

Prepared and Submitted by:

Bill Baker

Secretary, RM XI HOA

Ridgemark Club House – Conference Room (stage of banquet room)

Call to Order- Hill

Introduction and comments from visitors

Discussion and approval of meeting minutes for August 10, 2021.

Financial Report – KivlehanDiscussion of dues Increase for road resurfacing accrual account

Committee Reports:

Architectural Review Committee – Namkoong, Rocca, Giunta

Landscaping Committee – Blackburn

Old Business:

Roads and Guards Report – Baker 

RV Parking by residents and guests – Hill, Namkoong

Recruitment of Candidates for Board of Directors

New Business:

Adjournment

Next Scheduled Board Meeting, Wednesday, March 16, 2022

The Ridgemark XI HOA Board of Directors meeting scheduled for November 10th, has been rescheduled to Wednesday, December 15, 2021 at 7:00 PM in the Ridgemark Clubhouse.  Due to travel schedules by some of the directors we would not have had a quorum of directors for the November meeting.

The board meeting agenda and meeting room location will be announced at the beginning of December.

Bill Baker

Secretary, RM XI HOA

Board Meeting Agenda for Tuesday, August 10, 2021 – 7:00 PM

Ridgemark Club House – Conference Room

Call to Order

Introduction and comments from visitors

Discussion and approval of meeting minutes for January 19, 2021.

Financial Report – Kivlehan

Committee Reports

• Architectural Review Committee – Namkoong, Rocca, Giunta

• Landscaping Committee – Blackburn

Old Business

• Roads and Guards Report – Baker 
  1. QuickPass
  1. Post Orders for Allied

• RV Parking by residents and guests – Hill, Namkoong

• Retention Policy of House Blueprints – Kivlehan

New Business

• Investment Bonds at Chase – Kivlehan

• Recruitment of Candidates for Board of Directors

• Adjournment

Next Scheduled Board Meeting, Tuesday, November 9, 2021 – 7:00 PM

RIDGEMARK UNIT XI HOMEOWNERS ASSOCIATION BOARD MEETING MINUTES

FOR JANUARY 19, 2021

Zoom Meeting

The meeting was called to order at 7:00 pm. by Harry Hill.

Board Members Present:  Bill Baker, Harry Hill, Mike Kivlehan, Parris Giunta, Lena Blackburn

Visitors Present:  Neil Volosing, Vedana Freitas

Committee Reports

Financial:

Mike Kivlehan, treasurer, presented a budget analysis for 2020 versus 2021.

		2020	2021
HOA dues		74551	76220	185x103x4
Late fees		607	500
Document fees		100	100
Transfer fees		250	250
Interest		750	100
Security etc.		-50119	-55452	4621×12
Landscape		-10600	-10200	850X12
Bookkeeping		-3305	-3305	Fisher/Bianchi
Liability Insurance		-878	-878	Travelers
Meeting Room		-150	-300
Legal		0	0
Postage/office sup		-711	-711
Taxes		-10	-10
P.O.Boxes		-204	-204
Annual Surplus		10281	6110

There was a discussion on the increase in the security assessment from the Ridgemark Community.  Some board members mentioned the improvement in security with Allied and the need to be competitive with salaries. 

There was a discussion on the need to build a surplus for future road maintenance.

Mike Kivlehan recommended that the board consider increasing the quarterly dues $15 effective April 1, 2021. 

There was some discussion by other members on a larger increase since RM XI HOA quarterly dues are much lower than the RM HOA.  It was pointed out that the RM HOA had considerable legal expenses that caused their assessment to be higher. Other board members felt we needed to maintain an annual surplus from year to year but only to increase the dues assessment for 2021.

Harry Hill moved that the annual dues be increased by $15 per quarter to $200 effective April 1, 2021 to maintain a surplus of $10,000 for 2021.  The motion was seconded by Lena Blackburn and passed by unanimous vote of the board.

New Business

Harry Hill and Bill Baker having just attended a RM Security Committee Zoom meeting reported that there was concern for access to Paullus Drive from the unlocked gate leading to the cart path from the Ridgemark cabanas to Paullus Drive.   The security committee agreed that RM XI HOA should meet with Sierra Golf to discuss securing this gate and the gate on Dan Drive to Hwy. 25.  Harry and Bill will be arranging for the meeting with Sierra Golf management regarding these gates and the use of Paullus for a cart path from hole 6 to hole 7.

There being no further new business the meeting was adjourned at 7:30 PM.

The next board meeting is scheduled for Tuesday, April 13, 2021 at 7:00 PM.

Prepared and Submitted by:

Bill Baker

Secretary, RM XI HOA

The board of directors meeting for Ridgemark XI HOA previously scheduled for Tuesday, August 11th has been cancelled.  A notice will be sent when the next board meeting is scheduled.

Bill Baker

RM XI HOA

Secretary