RM UNIT XI HOMEOWNERS ASSOCIATION BOARD MEETING

MINUTES FOR NOVEMBER 14, 2017

CONFERENCE ROOM, RIDGEMARK CLUBHOUSE

The meeting was called to order at 7:00 pm.

Board Members Present:  The following were present:  Dennis Hughes, Bill Baker, Kelly Mitchell, Heidi Lipp, and Harry Hill.

Visitors:  Bob Howell

Minutes:  The minutes from the August 8, 2017 meeting were approved.

Financial Report:

Assets

Cash and Bank Accounts

CD – Reserve                         $ 75,500.00

CD – Non Reserve                 $ 28,158.74

Checking                                $ 23,126.19

Total Cash and Bank Accounts       $ 126,784.93

Accounts Receivable                         $  2,669.74

Total Assets                                         $ 129,454.67

Liabilities

Accounts Payable                              $  0.00

Total Liabilities                                  $ 0.00

Total Net Worth                                             $ 129,454.67

Committee Reports: 

Architectural Review Committee:

Per the CC&R’s, landscaping projects, exterior painting, and modifications must be approved by the ARC.  If project does not comply the ARC has the right to request adjustments to conform with the CC&R’s or removal of the project.  See Article VI in the CC&R’s.

OLD BUSINESS:

REPORT ON RADAR SPEED INDICATOR SIGNS:  Two quotes were reviewed by the committee and the TrafficLogix SP 625 was chosen.  Sign info and bid quote for units are attached.  The Board voted to send this to the homeowners for a final vote.  Packets will be mailed out by the end of November.

NEW BUSINESS:

OPENINGS ON THE BOARD:  Bill Baker, Parris Giunta, and Heidi Lipp will be on the Nominating Committee for the election of Directors in 2018.   At this time, we will have at least 3 openings or more.  All homeowners are encouraged to consider being on the board and contribute to their community.  A statement of candidacy is attached.  Please fill out and return to any of the Nominating Committee members listed above.

HOMEOWNERS’ RECEPTION:  Heidi Lipp will be organizing a meet and greet reception at the Ridgemark club house which will follow the next board meeting in February.  Details will be announced in January.

SECURITY COSTS:  It was announced at the last Roads Council meeting, that our HOA’s monthly cost ($4231.00/month) for security services would remain the same even though there was a 3% increase from First Alarm.  Extra money in the Roads Council fund has covered the increase.

WYNN DEVELOPMENT:  There is a revised development lotting plan map at the Clubhouse across from the indoor snack shack.  New homes in RMXIHOA will pay both RMHOA and RMXIHOA homeowners’ dues.  Wynn Development will pay for the guard at the Southgate when the construction of new homes begin.

Meeting adjourned at 7:48 pm.

The next Board of Directors’ meeting will be in February 2018.  Date to be announced.

Prepared and submitted by:

Heidi Lipp

RMXIHOA

Secretary

Ridgemark Unit XI Homeowners Association

Board Meeting Agenda for Tuesday, November 14, 2017 – 7:00 PM

Ridgemark Club House – Conference Room

I.     Call to Order

II.   Introduction and comments from visitors

III. Discussion and approval of August 8, 2017 meeting minutes

IV.  Financial Report

V.   Committee Reports

1. Architectural Review Committee

VI. Old Business

1. Speeding Awareness Program

• Report on Radar Speed Indicator Signs

VII. New Business

1. Nominating Committee for election of directors in 2018
2. January Homeowners Reception at Ridgemark Club House

VIII. Executive Board Meeting (If Necessary)

IX.  Adjournment

Next Scheduled Board Meeting, Tuesday, February 13, 2018 – 7:00 PM

RM UNIT XI HOMEOWNERS ASSOCIATION BOARD MEETING

MINUTES FOR AUGUST 8, 2017

DIABLO ROOM, RIDGEMARK CLUBHOUSE

The meeting was called to order at 7:00 PM by president Bill Baker

Board Members Present:  The following were present:  Dennis Hughes, Paul Namkoong, Bill Baker, Parris Giunta, Harry Hill, Kelly Mitchell and Heidi Lipp.

Visitors: Margo Baker, Bob & Arleen Howell, John & Ruth Humber, Jose & Rachel Fernandez, Jim & Vesta Maxwell, Neil Volosing, Kyle Abbott, Carol Peterson, Ann Fudge, Mariah Giunta, and Mary Avidano.

Minutes:  The minutes from the May 9, 2017 meeting were approved.

Financial Report by Kelly Mitchell, Treasurer

Assets

Cash and Bank Accounts

CD – Reserve                         $ 75,500.00

CD – Non Reserve                 $ 28,158.74

Checking                                $ 30,843.05

Total Cash and Bank Accounts       $ 134,501.79

Accounts Receivable                         $  2,286.16

Total Assets                                         $ 136,787.95

Liabilities

Accounts Payable                              $  0.00

Total Liabilities                                  $ 0.00

Total Net Worth                                             $ 136,787.95

Committee Reports:

 Architectural Review Committee:

Per the CC&R’s, basketball hoops shall not be placed in the streets.

Landscaping and exterior painting must be approved by the ARC.

Old Business:

Speed Awareness Program:

Ballots were collected and counted.  The results are as follows:

Speed Indicator Signs               65

Speed Humps                             35

Do Nothing                                 13

Based on these results, the Board will work on a proposal for the signs and present the information at the November meeting.

A suggestion was made to have the guards resume passing out the 25 speed limit handouts to visitors again.

Dennis Hughes contacted the Highway Patrol about patrolling our streets.  It is possible but there would be a charge for the service.

Resurfacing the Roads:

Kelly Mitchell inspected the condition of the roads and concluded that they do not need resurfacing at this time. He also recommended that another inspection should be done next year.

Landscaping and Maintenance:

Bill Baker received a quote of $11k to refresh the bark in the common areas from The Cutting Edge.  He will check with other landscape companies for more quotes.   The golf course placed large boulders to block access to the 8^th tee from Ridgemark Drive.

New Business:

Board Openings: 

There will be five board openings in February 2018.

Rental Properties:

Reminder to homeowner landlords:  Per the By-Laws, landlords must require that their tenants abide by the CC&R’s.

CC&R’s:

Dennis Hughes will be updating our CC&R’s.

Compliance Director:

Vice President, Parris Giunta, will be the Compliance Director.  All non- ARC complaints should be directed to him.

Wynn Development Project:

Commercial phase will begin in the fall.   The developer will contact RMXIHOA for approval of roads that pertain to our HOA.  There was discussion on the changes to the development plan presented by Geary Coates to the Ridgemark HOA on Monday, August 7^th.  Bill Baker said he would call Coates to arrange for a presentation of the current Ridgemark development plan by Wynn to Ridgemark XI HOA homeowners.

Meeting adjourned at 8:05 pm.

The next Board of Directors meeting will be on Tuesday, November 14, 2017 at 7:00 pm.

Prepared and submitted by:

Heidi Lipp

Secretary, RMXIHOA

Board Meeting Agenda for Tuesday, August 8, 2017 – 7:00 PM

Ridgemark Club House

I.      Call to Order

II.    Introduction and comments from visitors and homeoweners

III.  Discussion and approval of meeting minutes for  May 9, 2017

IV.  Financial Report

V.   Committee Reports

a. Architectural Review Committee

VI.  Old Business

a. Speeding Awareness Program

– Report on ballots received from homeowners regarding speed humps and Speed Indicator Signs

–  Report on speed humps on Ridgemark Drive (Ridgemark HOA portion)

b. Resurfacing for Paullus and Ridgemark drives

VII. New Business

a. Discussion on board of director positions in 2018

b. Discussion on homeowners responsibility to have renters comply with RM XI CC&R’s

VII.  Executive Board Meeting (If Necessary)

IX.  Adjournment

Next Scheduled Board Meeting, Tuesday, November 7 , 2017 – 7:00 PM

RMK UNIT XI HOMEOWNERS ASSOCIATION BOARD MEETING

MINUTES FOR May 9, 2017

FREMONT ROOM, RIDGEMARK CLUBHOUSE

The meeting was called to order at 7:00 PM by President Bill Baker

Board Members Present:  The following were present:  Dennis Hughes, Paul Namkoong, Bill Baker, Parris Giunta, Harry Hill, Kelly Mitchell.

Visitors:  Arlene and Bob Howell, Jim Maxwell, Tim Hagel

Minutes:  The minutes from the February 15, 2017 meeting were approved.

Financial Report by Kelly Mitchell, Treasurer

Assets

Cash and Bank Accounts

CD – Reserve                         $ 75,500.00

CD – Non Reserve                 $ 28,158.74

Checking                                $ 23,099.61

Total Cash and Bank Accounts       $ 126,758.35

Accounts Receivable                         $  2,521.54

Total Assets                                         $ 129,279.89

Liabilities

Accounts Payable                              $  0.00

Total Liabilities                                  $ 0.00

Total Net Worth                                             $ 129,279.89

Committee Reports:

 Architectural Review Committee:

Permission was granted to the homeowners of 1020 Paullus Drive for the removal of a damaged oak tree that threatens falling on their home.

Various landscaping and painting plans were approved by the committee during the last three months because they conformed to the CC&R’s.

Old Business:

          Speed Awareness Program:

Bill Baker created a committee to of Heidi Lipp and Dennis Hughes to work with him to create a mailing to the homeowners to indicate their preferences for 1) Speed Humps 2) Speed Indicator Signs or 3) Do Nothing.  The package will review the pluses and minuses of each option and give the homeowners the opportunity to indicate their preference for one of the options.  The results will be tallied and discussed at the August board meeting.

Dennis Hughes agreed to place the remaining speeding signs not stolen or damaged on Paullus and Ridgemark Drives. Dennis also reported difficulty getting anyone at the CHP to talk with him about patrolling our roads for speeding.

New Business:

          Resurfacing the Roads:

Due to his experience in the construction business, Bill asked Kelly Mitchell to review the condition of the roads to determine if they need resurfacing.  Kelly reported it was his opinion that the roads do not need resurfacing at this time.  Other board members agreed.  A motion was made and passed to have Kelly inspect the roads for cracks and other issues and to make a recommendation to the board for any needed repairs.

          Landscaping and Maintenance:

The board had a discussion of landscaping issues and the landscaping services provided by Cutting Edge.  We reviewed the monthly cost and the services provided.  Bill agreed to contact the owner at Cutting Edge to discuss their services.  Also, he wanted to ask for their assistance in blocking access to the 8^th tee from Ridgemark Drive.

A question came up about the fallen tree limbs still on the side of the road at the intersection of Paullus and South Ridgemark.  Bill agreed to call Ridgemark management to ask that they clear away the debris.

Dennis Hughes agreed to research who has the responsibility for maintaining fire hydrants and road signs. 

Meeting adjourned at 7:45 pm.

The next board of directors meeting will be on Tuesday, August 8, 2017 at 7:00 pm.

Prepared and submitted by:

Paul Namkoong

RMXIHOA

Acting Secretary

Note:

Minutes are distributed via e-mail.  Homeowners can also access them on our website, ridgemarkhoaxi.com.  Paper copies are available at board meetings.

RIDGEMARK XI HOA MEMBERS OF THE BOARD of DIRECTORS

Bill Baker, President / 831.637.8930 / bbaker@bakercadence.com

Parris Giunta, Vice President / 408.234.4425 / parris@acquacures.com

Heidi Lipp, Secretary / 408.981.3037 / heidilipp@gmail.com

Kelly Mitchell, Treasurer / 831.630.1517 / tasteslikelamb@msn.com

Architectural Review Committee:

Harry Hill / 831.637.9324 / harryhill@yahoo.com

Dennis Hughes / 831.313.0880 / edennis13@charter.net

Paul Namkoong / 831.636.5490 / namkoong55@gmail.com

Board Meeting Agenda for Tuesday, May 9, 2017 – 7:00 PM

Ridgemark Club House – Fremont Room

I.      Call to Order

II.    Introduction and comments from visitors and homeoweners

III.  Discussion and approval of meeting minutes for  February 15, 2017

IV.  Financial Report

V.   Committee Reports

         a. Architectural Review Committee

VI.  Old Business

        a. Speeding Awareness Program

            – Status on Speed Indicator Signs and Speed Humps

           –  Report on speed humps on Ridgemark Drive by Ridgemark HOA

VII. New Business

        a. Resurfacing for Paullus and Ridgemark drives

VII.  Executive Board Meeting (If Necessary)

IX.  Adjournment

Next Scheduled Board Meeting, Tuesday, August 8, 2017 – 7:00 PM

The board of directors have arranged for a meeting with Geary Coats of Coasts Consulting who represents Mr. Wynn, the owner of Ridgemark Golf and Country Club.  Mr. Coats will be presenting an update to the Master Plan for Ridgemark Golf and Country Club.  He will be reviewing the final site plan that will be submitted to  San Benito County for review and approval.

We will be meeting in the Ridgemark club house at 7:00 PM on Wednesday, March 1st. All homeowners of Ridgemark XI are invited and urged to attend this meeting.

Bill Baker

President, Ridgemark XI HOA

RMK UNIT XI HOMEOWNERS ASSOCIATION BOARD MEETING

MINUTES FOR FEBRUARY 15, 2017

SANTA ANA ROOM, RIDGEMARK CLUBHOUSE

The meeting was called to order at 7:00 PM by Bill Baker

Board Members Present:  The following were present:  Dennis Hughes, Paul Namkoong, Bill Baker, Parris Giunta, Harry Hill, Kelly Mitchell, and Heidi Lipp.

Visitors:  Jim Maestri, Margo Baker, Jose and Rachel Fernandez, and Carol Reed.

Minutes:  The minutes from November 17, 2016 were approved.

Financial Report:

Assets

Cash and Bank Accounts

CD – Reserve                         $ 75,500.00

CD – Non Reserve                 $ 28,158.74

Checking                                  $ 14,797.38

Total Cash and Bank Accounts       $ 118,366.12

Accounts Receivable                         $  2,377.64

Total Assets                                         $ 120,743.76

Liabilities

Accounts Payable                              $  0.00

Total Liabilities                                  $ 0.00

Total Net Worth                                             $ 120, 743.78

Committee Reports:

1. Architectural Review Committee:

Bill Baker will speak with golf course regarding blocking the shortcut off Ridgemark Dr. on the 8^th hole.

Lot 701:  Dog run roof will be lowered to 6 feet per the specifications presented to the ARC.

Lot 700:  The homeowners were notified about parking their vehicles on the street and the parking will be monitored.

Lot 627:  Lot is back on the market.  Harry Hill will review the plans of any home to be constructed on the property.

Jim Maestri asked the ARC to notify neighbors of planned projects near their property as a courtesy.  It was also discussed that property owners should, as a courtesy, discuss their plans with neighbors before undertaking the project.

2. Ridgemark Estates Guards and Roads Council:

Parris Giunta will ask if the guard shack can handout notices to reported speeders at the next guards and roads council meeting.

Old Business:

Speeding Awareness Campaign:

Bill Baker and Heidi Lipp reported the parties involved in theft and vandalizing the speeding awareness signs in September and November have been cited by the San Benito Sheriff’s Department and will face misdemeanor charges in court.

More signs were placed on our roads in November. These signs stolen in on evening of December 31.  A resident found them discarded on Quien Sabe Road in Tres Pinos and returned them to the guard shack.  Two signs are still useable and will be placed on our roads by Dennis Hughes.

With the disappointing results of the signs, the board has investigated and discussed rubber speed humps and/or speed indicator signs.  Homeowners will be mailed a package of options before the next board meeting so they can indicate their preferences with a ballot.  The board will review and discuss the results of the mailing and move forward with a plan.

Bill Baker asked Dennis Hughes to contact the CHP regarding monitoring our HOA streets.

New Business:

Election of Directors:

The results of the balloting for the two open director positions was reported by association bookkeeper, Ellen Fisher. 62 ballots were received and counted.  Parris Giunta and Heidi Lipp were elected to serve two more years on the board of directors.

Electronic Billing:

Ellen Fisher reported she has received 20 requests for electronic billing.   Another insert will be in the next statement asking homeowners if they want to receive their statements via email rather than mail.  Heidi Lipp will also send out a separate email reminder to all homeowners on our distribution list.

Wynn Development Plans:

Bill Baker will request a meeting with Geary Coats of Coats Consulting who represents Mr. Wynn for an update on the development plans for Ridgemark Golf and Country Club. 

Road Resurfacing:

Bill Baker will appoint some directors to study the resurfacing of our roads and make a report to the board of directors.

Minutes:

Minutes are distributed via e-mail.  Homeowners can also access them on our website, ridgemarkhoaxi.com.  Paper copies are available at board meetings.

Meeting adjourned at 8:13 pm.

The next board of directors meeting will be on Tuesday, May 9, 2017

Prepared and submitted by:

Heidi Lipp

RMXIHOA

Secretary

 Addendum:

A meeting has been arranged with Geary Coats of Coats Consulting for Wednesday, March 1st at 7 PM in the Ridgemark club house for a presentation of the final site plan for the Master Plan for Ridgemark Golf and Country Club that will be submitted to San Benito County for review and approval.

All homeowners of Ridgemark XI are invited and urged to attend this meeting.

RIDGEMARK XI HOA MEMBERS OF THE BOARD of DIRECTORS

Bill Baker, President / 831.637.8930 / bbaker@bakercadence.com

Parris Giunta, Vice President / 408.234.4425 / parris@acquacures.com

Heidi Lipp, Secretary / 408.981.3037 / heidilipp@gmail.com

Kelly Mitchell, Treasurer / 831.630.1517 / tasteslikelamb@msn.com

Architectural Review Committee:

Harry Hill / 831.637.9324 / harryhill@yahoo.com

Dennis Hughes / 831.313.0880 / edennis13@charter.net

Paul Namkoong / 831.636.5490 / namkoong55@gmail.com

Ridgemark Unit XI Homeowners Association

Board Meeting Agenda for Wednesday, February 15, 2017 – 7:00 PM

Ridgemark Club House – Santa Ana Room (formerly the Women’s Club Room)

I.      Call to Order

II.    Introduction and C0mments from Visitors

III.  Discussion and Approval of  Novenber 17, 2016 Minutes

IV.  Financial Report

V.   Committee Reports

• Architectural Review Committee

VI.   Old Business

• Speeding Awareness Program Update
• Update on Vandalism and Theft of Speed Awareness Signs
• Discussion on Speed Indicator Signs and Speed Humps

VII.  New Business

• Board of Directors Election
• Electronic Billing and Processing of Invoices

VIII. Executive Board Meeting (If Necessary)

IX.  Adjournment

Next Scheduled Board Meeting, Tuesday, May 9, 2017 – 7:00 PM

RMK UNIT XI HOMEOWNERS ASSOCIATION BOARD MEETING

MINUTES FOR November 17, 2016

FREMONT ROOM, RIDGEMARK CLUBHOUSE

The meeting was called to order at 7:00 pm.

Board Members Present:  The following were present:  Parris Giunta, Heidi Lipp, Bill Baker, Kelly Mitchell, Dennis Hughes, and Harry Hill.

Visitors:  C. Eric Barton, Vesta & Jim Maxwell, Jose & Rachel Fernandez, and Robert Rodriguez.

Minutes:  The minutes from the August 9, 2016 were approved.

Financial Report:

ASSETS

Current Assets

Checking/Savings

Union Bank – Checking                                         29,080.10

Union Bank CD                                                       19,894.92

Total Checking/Savings                                            48,975.02

Accounts Receivable                                                      101.93

Total Current Assets                                                   49,076.95

Other Assets

Restricted Cash-Reserve Account                          75,500.00

Total Other Assets                                                      75,500.00

Total Assets                                                                124,576.95

LIABILITIES & EQUITY

Equity

Retained Earnings                                                105,868.11

Net Income                                                              18,708.84

Total Equity                                                              124,576.95

TOTAL LIABILITIES & EQUITY                                   124,576.95

Financial Report:  The financial report and 2017 budget were approved.   Kelly Mitchell explained that our CD was converted from a one year to a two year CD because of the better interest rate, and if we needed the funds, the penalty would less than the lost interest.

Committee Reports:

1. Architectural Review Committee:

Committee to check with golf course on dead tree on hole 7 and dead trees by back gate.

Shortcut off Ridgemark Drive used by some golfers by hole 8 needs to be addressed.   We are considering more bushes or boulders to block the path used by the carts.

Lot 643:  Trailer has been in driveway over 48 hours.

Lot 631:  Semi-truck has been parked on street for over 48 hours.

Lot 609:  Request for approval of solar panels.

2. Ridgemark Estates Guards and Roads Council:

New security cameras are being considered for the security gates.

Two months ago, a truck drove across several lawns on South Ridgemark Drive.   In October, a truck did the same on Ridgemark Drive.  It was reported by one of our homeowners that it happened again on South Ridgemark Drive.  Both times the security guards were informed and recorded the incidents but the culprits have not been identified.

Old Business:

Speeding Awareness Campaign:

The original speeding awareness signs were stolen.  The signs were  vandalized and some were left in front of a homeowner’s property and also on the radar speed trailer on loan from the county.  The sheriff’s department is involved and is investigating the case.   There is a video showing the thief stealing one of the signs from the front of one home.  It has been traced back to a tenant of a homeowner.  The board will be requesting a meeting with the homeowner and tenant.   Signs have been replaced by board members.

If speeding awareness campaign does not work, the board will consider speed humps at our meeting in February.   There will be vote of all homeowners before any speed humps are installed.

Block Party:

Approximately 50 homeowners attended the party.   The weather was hot but the company was great.  The board is discussing another block party for the fall of 2017.

New Business:

Board of Directors Openings:

There will be two openings on the board next year.  If you are interested in becoming a candidate, please go to the RMXIHOA website, (https://ridgemarkhoaxi.com/) and download and complete a statement of candidacy.   The form will also be attached to this email. The forms are due by December 15 to Bill Baker at 1000 Paullus Drive.  We will announce the results of the election at the February 15^, 2017 board meeting.

Electronic Billing & Payment:

Homeowners will be given an option to receive bills via e-mail or paper.

Meeting adjourned at 7:50 pm.  The next meeting will be on February 15, 2017, Wednesday.

Prepared and submitted by:

Heidi Lipp                                                                                               Secretary – RMXIHOA

RIDGEMARK XI HOA MEMBERS OF THE BOARD of DIRECTORS

Bill Baker, President / 831.637.8930 / bbaker@bakercadence.com

Parris Giunta, Vice Present / 408.234.4425 / parris@acquacures.com

Heidi Lipp, Secretary / 408.981.3037 / heidilipp@gmail.com

Kelly Mitchell, Treasurer / 831.630.1517 / tasteslikelamb@msn.com

Architectural Review Committee:

Harry Hill / 831.637.9324 / harryhill@yahoo.com

Dennis Hughes / 831.313.0880 / edennis13@charter.net

Paul Namkoong / 831.636.5490 / namkoong55@gmail.com